Village on Draper Hills CC&R Modifications
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This petition is to bring to a vote of all homeowners in the association the following additions or modifications to the Villages on Draper Hills CC&R governing document as follows:
- The HOA board should not sign any further binding agreements for any contracts in excess of $25,000 without a majority vote of those attending and voting in absentia a special meeting of the homeowners.
- Rationale: To avoid the possibility of lack of transparency within the HOA. Our current CC&Rs and Bylaws to not limit the HOA Board at all and this is very dangerous.
- No contracts over $25,000 can be single sourced bids or sourced from a single original source.
- Rationale: To avoid the possibility of a conflict of interest. In our current case J2 sourced all the bidding of contractors and we never had any other bid versus J2 for consulting services.
- For any approved contracts above $25,000 which are approved, the HOA will request new community volunteers to form a subcommittee which oversees the performance of the contract.
- Rationale: To avoid any possibility of undue influence
- The HOA will make audio recordings of all meetings available online and keep them for a minimum of 3 years for any conversations between Board members or with homeowners whenever more than 2 board members are meeting to discuss any HOA business.
- Rationale: To reduce the problems with information sharing and reduce the potential for a violation of the open meetings law.
- The HOA board secretary will create and distribute via electronic means a monthly news bulletin whereby residents can insert any information they wish to share without being subject to censorship so long as the message does not contain any threats, foul language, racial or otherwise derogatory slurs, or contains personal attacks against individuals or groups of homeowners AND encourage homeowners to utilize existing neighborhood community bulletin boards such as NextDoor and Facebook Groups by posting links to these alternative community areas in each bulletin.
- Rationale: To reduce the problems with communicating with each other.