Memorandum

1001-1

28 April 2025

Interim PMC BDRSA Combined Mess (WO Vollmer)

REQUEST FOR EXTRAORDINARY GENERAL MEETING

We, the members signed below and representative of 25% of the 136 mess members, request an EGM to elect a new PMC of the Mess in accordance with the mess constitution.

We request that this EGM be made available through Microsoft Teams to allow for virtual attendance by mess members, and be held physically at the BDRSA Combined Mess in Nanaimo at a to be agreed upon date in June 2025.

We request that the interim PMC (WO Vollmer) contact CO 5 Field to seek permission to hold an EGM with the option of not meeting Quorum and continuing with the meeting giving all rightful voting authority to the VPMCs as outlined in the constitution. It is also requested that the interim PMC make available his email correspondence with 5 Field CO regarding the EGM.

We are requesting this EGM take place for the following list of reasons:

Inconsistent application of policies and procedures by the current serving PMC as well as several incidents involving incorrect application of fiscal authorities;

Election of a regular PMC to lead the mess through the required changes over the summer to ensure its continued operation come September; and

The opinion of the majority of membership that the Interim PMC does not have the membership or the messes best interests at heart leading to the concern that the mess will become unusable, or limited in functionality.

For your consideration, PMC.

The Undersigned,

BDRSA Membership